---
title: "How we run our creator program with YouTube, X, LinkedIn and Gmail | Kylon"
description: "How the Kylon team works with creators: search by topic on YouTube, X and LinkedIn, team knowledge saved as rules, first emails read before they go, prices checked against past deals, payouts approved."
url: "https://kylon.io/use-cases/how-we-run-creators"
language: "en"
---

Connection series · From finding creators to paying them

# How we work with creators.

Our creator agent searches YouTube, X and LinkedIn by topic and drops the ones that do not fit. What a teammate knows becomes a rule, first emails wait for a read, prices are checked against what we paid before, and payouts wait for approval.

[Start free](https://app.kylon.io/sign-up) [Book a demo](https://kylon.io/demo?from=workflow-hero&page=%2Fen%2Fuse-cases%2Fhow-we-run-creators)

## Who runs it

-   **Zara**, creator lead. Reads first messages and sets the offer.
-   **Omar**, partnerships. Knows who to ask himself.
-   **Mira**, approver. Approves payouts.
-   **Echo**, agent. Finds creators, drafts, checks prices.

   ![YouTube](https://kylon.io/v2/integrations/youtube-com.png) ![X](https://kylon.io/v2/integrations/x-com.png) ![LinkedIn](https://kylon.io/v2/integrations/linkedin-com.png) ![Gmail](https://kylon.io/v2/integrations/gmail.png)4 connections

This is how the Kylon team runs it. The people, creators and numbers in the video are illustrative. [All six films on YouTube](https://www.youtube.com/playlist?list=PLTv_r3jinR0U)

Connections

## What each tool does here.

Each person signs in to their own account. The agent works with what that account can already see.

Steps 01 and 05

**YouTube**

Creators found by topic, and the check that their video is live.

Step 01

**X**

Creators found by topic, with their recent posts.

Step 01

**LinkedIn**

Creators who post for business audiences.

Steps 03 and 04

**[Gmail](https://kylon.io/integrations/gmail)**

First emails and replies are drafted in Gmail and sent once the team has read them.

The workflow

## 6 steps, one Room.

The same steps as the film. Each one shows what the agent does in the Room and, where it matters, who signs it off.

1.  _01_Search
    
    ### Search by topic
    
    In Kylon
    
    **Echo**Off-topic creators are dropped.
    
    ![Search by topic: Off-topic creators are dropped.](https://kylon.io/assets/integrations/workflows/steps/how-we-run-creators/step-1.webp)
    
2.  _02_Rule
    
    ### What Omar knows
    
    In Kylon
    
    **Echo**Saved as a rule, plus a Contact column.
    
    ![What Omar knows: Saved as a rule, plus a Contact column.](https://kylon.io/assets/integrations/workflows/steps/how-we-run-creators/step-2.webp)
    
3.  _03_First message
    
    ### First messages
    
    In Kylon
    
    **Echo**To the manager when there is one.
    
    Who decides
    
    **Zara reads them.** Then they all go at once.
    
    ![First messages: To the manager when there is one.](https://kylon.io/assets/integrations/workflows/steps/how-we-run-creators/step-3.webp)
    
4.  _04_Price
    
    ### Price check
    
    In Kylon
    
    **Echo**The quote against what we paid before.
    
    Who decides
    
    **Zara sets the number.** The agent drafts the reply.
    
    ![Price check: The quote against what we paid before.](https://kylon.io/assets/integrations/workflows/steps/how-we-run-creators/step-4.webp)
    
5.  _05_Live
    
    ### Video is live
    
    In Kylon
    
    **Echo**Checked on YouTube.
    
    ![Video is live: Checked on YouTube.](https://kylon.io/assets/integrations/workflows/steps/how-we-run-creators/step-5.webp)
    
6.  _06_Paid
    
    ### Paid
    
    In Kylon
    
    **Echo**The payout goes after Mira approves.
    
    ![Paid: The payout goes after Mira approves.](https://kylon.io/assets/integrations/workflows/steps/how-we-run-creators/step-6.webp)
    

**What one person knows, everyone uses**Omar said which creators he contacts himself. The agent saved it as a rule and added a Contact column to our Creators app.

Set it up

## Four steps to your own version.

1.  1**Connect your tools**In Connections, sign in to YouTube, X, LinkedIn and Gmail.
2.  2**Open a creators Room**Add your agent, whoever runs creator deals and whoever approves payouts.
3.  3**Paste the set-up prompt**The agent asks for your rules one at a time.
4.  4**Read the first messages**They go out only after your ok.

Set-up prompt

Set up our creator workflow in this Room.

1. When I give you a topic, search YouTube, X and LinkedIn for creators who fit it, and drop the ones that do not.
2. Show each creator with what we paid them before, if we did.
3. Draft first emails in Gmail, to the manager when there is one. Send nothing until I say ok.
4. When a creator quotes a price, check it against what we paid before. Payouts wait for the approver.

Before you start, ask me for our rules one at a time.

[Use this in Kylon](https://app.kylon.io/launch/workflows:how-we-run-creators)

## Run it in your own workspace.

Connect the tools you already use, add your team, and paste the prompt. Your agent asks before anything goes out.

[Start free](https://app.kylon.io/sign-up) [Book a demo](https://kylon.io/demo?from=workflow-closing&page=%2Fen%2Fuse-cases%2Fhow-we-run-creators)

## More workflows

[**From customer inquiry to closed deal**](https://kylon.io/integrations/workflows/sales-inquiry-to-deal) [**From project files to tasks with owners**](https://kylon.io/integrations/workflows/project-delivery) [**From client welcome to contract renewal**](https://kylon.io/integrations/workflows/client-care) [**From daily ad report to budget changes**](https://kylon.io/integrations/workflows/how-we-run-ads) [**From first video cut to live on the site**](https://kylon.io/integrations/workflows/how-we-run-content)

[Browse all integrations](https://kylon.io/integrations)