--- title: "How to Use Grok Team Bots: Shared Grok Bot Setup (2026) | Kylon" description: "Set up a Grok Team Bot step by step: create it, add files, apps and secrets, share it, bring it to Slack and set Ask first rules. From xAI's docs, checked Nov 2026." url: "https://kylon.io/blog/kylon-vs-grok-bot" language: "en" --- [HOME](https://kylon.io/)\>[Blog](https://kylon.io/blog)\>How to use Grok Team Bots: set up one shared Grok Bot for your team Guide8 min read # How to use Grok Team Bots: set up one shared Grok Bot for your team A step-by-step guide to Grok Team Bots (Shared Bots in xAI's docs): create the Bot, give it team-safe files and apps, share it, add it to Slack and set approval rules. Checked against xAI's docs and the three most-watched Grok Bot tutorials. Kylon TeamProduct October 5, 2026 **In short.** A Grok Team Bot is one Grok Bot your whole team uses for a shared job, such as account briefings or brand review. You create it in the Grok Bot app, give it only the files, apps and secrets everyone may use, share it as Collaborator or Manager, then bring it to Slack. Each person's chat with it stays private. This guide follows [xAI's Shared Bots docs](https://docs.x.ai/grok-bot/shared-bots), checked on November 9, 2026, and the three most-watched Grok Bot tutorials on YouTube. xAI [launched Team Bots on September 28, 2026](https://x.ai/news/team-bots) as "Grok Bots that work and learn alongside your team." The popular tutorials mostly teach personal Bots, so the team steps below come from xAI's docs. The videos are worth watching for the personal side: - [The ONLY Grok Bot Tutorial You Need (Beginner to Genius)](https://www.youtube.com/watch?v=ifW-Aj9LOXQ) by Founders School, about 140,000 views - [The ONLY Grok Bot Tutorial You'll Ever Need (ALL 38 Features Explained Simply)](https://www.youtube.com/watch?v=nIgKOAe3dxs) by RoboNuggets, about 118,000 views - [How to Use Grok Bot for Beginners](https://www.youtube.com/watch?v=G6AwOYT-Gbw) by Kevin Stratvert, about 100,000 views ## What do you need before you start? Install Grok Bot from [x.ai/bot and sign in](https://docs.x.ai/grok-bot/get-started). The app runs on macOS, Windows and Linux. For sharing, xAI says [shared Bots are for members of a Cursor team who have Grok Bot](https://docs.x.ai/grok-bot/shared-bots#who-can-use-shared-bots), and [shared Bots always run in the cloud](https://docs.x.ai/grok-bot/shared-bots): a Bot that runs on your own computer can't be shared. Pick one job before you build anything. Kevin Stratvert's tutorial makes the same point with one Bot per type of work: an inbox Bot, a bookkeeping Bot, a support Bot. ## How do you create a Team Bot? **1\. Create the Bot.** Choose + in the sidebar, then Create a Bot, and [give it a name](https://docs.x.ai/grok-bot/shared-bots#how-do-i-create-a-bot-for-my-team). Name it after its job, such as Account Briefing. **2\. Give it the job in the first message.** xAI suggests telling it [its job, sources and approval boundaries](https://docs.x.ai/grok-bot/bots#create-a-bot) and asking it to remember them. For example: "Prepare customer briefings from the account documents and connected tools. Draft outside messages, but don't send them or change records without approval." **3\. Add files and skills.** Follow the Bot's setup steps for files and skills. A [skill captures steps, decision rules, expected output and safety boundaries](https://docs.x.ai/grok-bot/skills-routines-and-automations#save-a-skill), so once a task works, ask the Bot to save it as one. Founders School shows this with a "write like me" skill built from sent emails. ## Which apps and secrets should a shared Bot get? **4\. Connect only what the job needs.** Open [Connect apps](https://docs.x.ai/grok-bot/computer-and-apps#connect-an-app) from the sidebar or follow a Connect card in the chat. Added means installed, not signed in, so finish the provider login. xAI's own advice is to [connect only the tools a workflow needs](https://docs.x.ai/grok-bot/approvals-security-and-privacy). **5\. Put API keys in Secrets.** On a shared Bot, the owner or a Manager opens [Secrets and chooses Add secret](https://docs.x.ai/grok-bot/vault#api-keys-and-other-secrets). Secrets on a shared Bot are used in every teammate's chat, so add only keys everyone may use. A personal Vault [isn't supported on shared Bots](https://docs.x.ai/grok-bot/vault). Plugins, Secrets, Skills and Files on a shared Bot [hold what the Bot uses for everyone](https://docs.x.ai/grok-bot/shared-bots#how-do-i-edit-or-delete-a-shared-bot). One teammate's own connection is [never used for someone else](https://docs.x.ai/grok-bot/shared-bots#whose-apps-and-secrets-does-a-shared-bot-use). ## How do you share it with the team? **6\. Test one real task first.** xAI's advice: [start with a one-time task](https://docs.x.ai/grok-bot/skills-routines-and-automations), make it reliable, save it as a skill, then automate it. Add [Ask first rules](https://docs.x.ai/grok-bot/approvals-security-and-privacy) for actions that must always stop for a person. A shared Bot [asks the person it's answering](https://docs.x.ai/grok-bot/shared-bots#how-do-approvals-work-on-a-shared-bot) before risky actions. **7\. Share it.** Click the Bot's name at the top of the chat and choose Share. Under Who has access, pick your team or People you invite, then [add people as Collaborator or Manager](https://docs.x.ai/grok-bot/shared-bots#how-do-i-share-a-bot-with-my-team). A Collaborator can chat with the Bot. A Manager can also change its instructions, skills, memory and apps. Sharing the Bot is not the same as sharing a template. A shared Bot's link [opens the same Bot for everyone](https://docs.x.ai/grok-bot/shared-bots#how-do-teammates-find-a-shared-bot), while a [template gives each person their own copy](https://docs.x.ai/grok-bot/bots#share-a-bot). RoboNuggets' last chapters cover templates and the Bot marketplace. Teammates find it under + and Browse shared Bots, or open the link and choose Start a chat. [The owner and Managers can't read your chats](https://docs.x.ai/grok-bot/shared-bots#can-the-owner-see-my-chats-with-a-shared-bot), and you can't read theirs. ## How do you add a Grok Team Bot to Slack? **8\. Bring it to Slack.** After sharing, the owner or a Manager clicks the Bot's name, finds Bring to your team's Slack and [chooses Connect](https://docs.x.ai/grok-bot/shared-bots#how-do-i-add-a-shared-bot-to-slack). If it says Awaiting admin approval, a Slack workspace admin approves the app. Each teammate links their Slack account in Grok Bot's settings, under General and Shared Bots. This is different from connecting Slack as an app, which acts as you. [Each Team Bot has its own handle](https://x.ai/news/team-bots), so you can invite it to a channel where everyone asks questions and sees its replies. ## How do you make it run every day? **9\. Add a routine once the task works.** Ask the Bot for a routine with a schedule, time zone, source and where the result goes. [Routines run in the cloud](https://docs.x.ai/grok-bot/skills-routines-and-automations#create-a-routine) while your laptop is closed, and [each run spends usage](https://docs.x.ai/grok-bot/skills-routines-and-automations#routines-and-usage), so start with a daily schedule rather than hourly. Founders School shows a morning inbox routine and a meeting prep routine. ## Mistakes the tutorials make easy - **One computer, not one per Bot.** xAI's FAQ says [every Bot on your account uses one persistent cloud computer](https://docs.x.ai/grok-bot/faq#do-my-bots-share-one-computer); each Bot gets its own screen. - **One Gmail at a time.** [Gmail connects one mailbox at a time](https://docs.x.ai/grok-bot/computer-and-apps#what-a-connected-app-can-do). To use another, disconnect the first. - **Windows can still teach skills.** If Teach a task is missing, xAI suggests asking the Bot to [create a skill from written instructions and a finished example](https://docs.x.ai/grok-bot/skills-routines-and-automations#teach-a-workflow-by-demonstration). - **No model picker.** Grok Bot [picks the model for each task](https://docs.x.ai/grok-bot/faq#can-i-pick-the-model). Coding work can be handed to Cursor Cloud Agents. ## When a team needs a room instead A Team Bot puts the shared context in one Bot, with a private chat for each person. Some teams want the opposite: one place where the request, the agents' work and the result are visible to everyone working on it. That is how [Kylon](https://kylon.io/) works. - **Rooms and threads.** People and several agents join a Room for one area of the business, such as an account or a launch. Each request runs in a thread every member of the Room can read. - **Several agents, each with a role.** A research agent, a writing agent and a data agent can work the same thread, each with its own skills, connections and an Access list for who can talk to it. Claude Code and Codex can join as members too. - **Approval.** When an agent prepares an email or post that leaves the workspace, it stops at a draft the person who asked reviews. - **Automations.** Recurring work runs on a schedule, a webhook or a record change, and its results land in the Room. For a side-by-side view, see [Grok Bot alternatives](https://kylon.io/alternatives/grok-bot). For how shared agents work across tools, see [multiplayer AI agents for teams, compared](https://kylon.io/blog/multiplayer-ai-agents-compared). [Multiplayer AIYour team and its agents, in one roomWhat multiplayer AI is, real team examples and how to set up your first room.Read the multiplayer AI guide](https://kylon.io/multiplayer-ai) * * * _Steps are from xAI's [Shared Bots](https://docs.x.ai/grok-bot/shared-bots), [Bots](https://docs.x.ai/grok-bot/bots) and [Computer and apps](https://docs.x.ai/grok-bot/computer-and-apps) docs and the [Team Bots announcement](https://x.ai/news/team-bots), checked on November 9, 2026. View counts are from YouTube on the same day. Grok, Grok Bot and xAI are trademarks of their respective owners and are used here for identification only._ Your first company harness. Where humans and agents run your business together. [Get started](https://app.kylon.io/sign-up) ## Keep reading [All posts](https://kylon.io/blog) [ ### Agent-native banking is still a lie We benchmarked 6 banks on whether an AI agent can actually run them. None of them are agent-native yet. Quinn LengNovember 11, 2026 ](https://kylon.io/blog/agent-native-banking-is-still-a-lie)[ ### ChatGPT Dots: What It Is and How to Use It What ChatGPT dots are, how to create your first dot, give it a goal, connect apps, set approval rules and reach it in Slack or Teams. Checked against OpenAI's own pages and the two most-watched dots tutorials. Kylon TeamNovember 11, 2026 ](https://kylon.io/blog/chatgpt-dots-explained)[ ### Multiplayer AI agents for teams, compared Slack, Microsoft Teams, Claude, ChatGPT, Notion, Glean and Kylon all now put AI where a team works. Five questions show which ones let several people work with the same agent, whose access it uses, who signs off, and whether your own agents can join. Kylon TeamNovember 6, 2026 ](https://kylon.io/blog/multiplayer-ai-agents-compared)